You already know that your school is part of the Academy Trust called The Ormiston Academies Trust, but we have to tell you that the Academy Trust is the organisation which is in charge of your personal information. This means the Ormiston Academy Trust is called the Data Controller.
As a pupil at an Ormiston Academy Trust school, you will have been provided with a Privacy Notice that explains how the Data Controller uses the data it collects about you and lawful basis for collecting this data. The Privacy Notice is also available on your Academy Website.
The Privacy Notice explains how we will not usually ask for consent to use your information if we think the data we collect is part of the work we need to undertake to provide you with a good education. This is because the law allows us to collect data under the Lawful Basis of Public Task.
Our Public Task is defined in the Education Act which says we have a statutory duty to provide you access to careers advice. This means that we do not need to seek consent when you use the OAT Futures website.
Sometimes, when schools ask pupils to use a website to help them with their education, the law says that parents or the pupil must provide consent before the pupil can use the site. The OAT Futures website is owned and controlled by the Ormiston Academies Trust and is not used by any pupils at any schools that are not part of the Trust. For this reason, the Data Controller does not need to seek consent from you or your parents before you use the site.
Although we do not need to obtain consent from you before you use the OAT Futures website, it is important that you are aware of how your data is used. The following explains what data is collected and how it is processed when you use this website:
We may collect the following information
- Name. email address
- Current academy
- IP address and the web page of user submissions.
How we collect information
We only collect information from you whenever you contact us or have any involvement with us, for example when you:
- visit the OAT Futures website
- enquire about a career
- you are not a Student at an OAT Academy and complete the contact form
Where we collect information from
We collect information from you only when you give it to us directly using the methods listed above.
What we do with the information we gather
We require this information in order to process your enquiry via the “get in Touch” form or when you enquire about a career.
We also collect data for record keeping and internal analysis.
By providing us with your details you are agreeing for us to send you information pertaining to your enquiry by either post, telephone or email.
You have the right at any time to stop us from contacting you if you no longer wish to be contacted. Your information will be kept for no more than 90 days, after which time it will be destroyed.
Use of aggregated data
Where data can be aggregated (and anonymised), we may use this for research purposes without restriction.
For example, we may monitor customer traffic patterns, Site and Services usage and related information in order to optimise users’ usage of the Site and Services and we may give aggregated statistics to a reputable third-party.
We are entitled to do this because the resulting data will not personally identify you and will therefore no longer constitute personal data for the purposes of data protection laws.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. We will not share your information with any third parties without your permission.
When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example – your computer or mobile phone. These include small text files known as cookies. They cannot be used to identify you personally.
These pieces of information are used to improve services for you through, for example:
- Enabling a service to recognise your device so you don’t have to give the same information several times during one task.
- Measuring how many people are using services, so they can be made easier to use and there’s enough capacity to ensure they are fast. Cookies do not contain any personal information about you and cannot be used to identify an individual user. When visiting an OAT website, you will need to give explicit consent for cookies to be used. If you are not happy to do so, then you should either not use the site, or you should delete the cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari, et cetera). For further information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
You can find out more about Google’s position on privacy with regards to its analytics service at www.google.com/analytics/learn/privacy.html.
Changes to our privacy notice
We keep our privacy notice under regular review and we will place any updates on this web. You should check on regular basis to ensure that you are happy with any changes.
You have the right to request details of the processing activities that we carry out with your personal information through making a subject access request. Such requests have to be made in writing. More details about how to make a request, and the procedure to be followed, can be found in our Data Protection and Freedom of Information Policy. To make a request, please contact us using the details below.
You also have the following rights:
- The right to request rectification if you think any of the data stored on this website is inaccurate or out of date.
- If you are worried about information about you that is stored on this site, you can ask for it to be erased. Normally, if consent is not sought, you would not have the right to request erasure, but we will always consider what data we can erase or anonymise if you have concerns.
- The right to request that your information be provided to you in a format that is secure and suitable for re- use (known as the “right to portability”)
These rights are subject to certain safeguards and limits or exemptions, further details of which can be found in our Data Protection and Freedom of Information Policy. To exercise any of these rights, you should contact our data protection officer at the below address.
If you are not happy with the way in which we have processed or dealt with your information, you can complain to the Information Commissioner’s Office. Further details about how to complain can be found at https://ico.org.uk/make-a-complaint.
If you want to use your rights, for example, by requesting a copy of the information held on this website, or by asking us to correct or remove information you think is inaccurate, please contact our Data Protection Officer (DPO). Contact details below.
How to contact us
Please contact us if you have any questions about our Privacy Notice or about the information we hold about you:
- Email: [email protected]
- Post: One Victoria Square, Birmingham, B1 1BD